They will be stored and retained by the Examinations Office for 2 years after the papers have been sat. Students own the IP Intellectual Property in their work, although this does not preclude the University holding or retaining copies.
It does mean, however, that student's permission should be sought where their work may be adapted or used for purposes other than their assessment e. Some schools have an established practice of retaining student work, especially masters' theses. In such cases it is important to record any limitation regarding access to the thesis, required by the student.
In doing this, it is also important to ensure no guaranteed archive period is promised. These records, including extenuating circumstances and extension forms, need to be kept long enough to fulfil assessment and examination procedures, and disposed of in keeping with the data protection principles especially principles :. Before adapting these retention periods to your local situation, please see the advice given above, and, as with all record retention matters, ensure you follow the more general advice re Record Retention and Disposal Schedules.
And as always, do contact IMPS if you want to check specific instances. University of Reading cookie policy We use cookies on reading. Skip to main content. Information Management and Policy Services. About us. Data Protection. Data Subject Rights. Data Breach Reporting. Data Protection by Design. Data Security. Data Protection and Research. Data Protection and Marketing.
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Accessing personal data. Disposing of personal data. Data Protection and the REF. The average class of 30 students will use sheets of paper per student per year, meaning schools with teachers or 3, students will use roughly , sheets per year. To streamline their management and simplify tracking their storage, backfile scanning can be used to convert existing student education records while day-forward scanning can be used to convert new ones as soon as they are created.
Compared to paper, digital students records take up a fraction of the space. And besides the logistics of space costs, when records are scanned and implemented in a system, they are indexed and optical character recognition OCR is used to keep student record management organized in the short-term. When indexing is used, cloud or document storage software allows you to sort and search for files by name, date, and other filters. The core archival student record will enable the University to answer any enquiry concerning the identity of a student, the topics and subjects studied, the results of all assessments counting towards a qualification, and details of the award achieved.
It should also support the production of management information and the conduct of academic research on the University's student population. Skip to main content. Search: Search. Records Management.
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